Mail in Voting
Eligible voters who will be out of the City on General Election Day as well as on all advance poll days, or who wish to use contactless voting can participate in the 2024 municipal election by mail-in ballot.
Mail in Ballot Application
Electors can apply to vote using a mail-in ballot. When applying, the elector must:
- Complete a voter’s registration and poll book form
- Declaration of person requesting a mail in ballot
- Produce the necessary voter identification document(s) (I.D.)
- Complete a mail in ballot application
A ballot kit will be mailed to the qualified electors at the address specified in their application. It will contain:
- A ballot;
- A ballot security envelope;
- A voter confirmation envelope;
- Instructions on how to complete and return the ballot package; and
- A return envelope.
In order for a mail-in ballot to be counted, it must be received by the Returning Officer by 8:00 p.m. on November 13, 2024. Ballots should be returned to City Hall, except on Election Day (November 13) when they should be delivered to the polling station.
Application Options:
Option 1 – In Person Application – Available until November 12:
Step 1: Apply in person at City Hall for a mail-in ballot. The voter meets with the Returning Officer and provides I.D. for examination. The voter fills out and signs the necessary paperwork.
Step 2: The Returning Officer notes the date the application was approved on the poll book and enters the voter into the registry of mail-in ballot applicants.
Step 3: If Mail in ballot kits are available, the kit will be given to the eligible voter once their form is approved. If not, the kit will be mailed to the voter at the address specified in their documents.
Step 4: Once received, the voter will complete their ballot kit and return by mail or in person to the Returning Officer prior to 8:00 p.m. on November 13, 2024.
Option 2 – Electronic Application – Available until November 1st:
Step 1: The voter will download the necessary paperwork from the website or request a copy of the paperwork by emailing elections@meadowlake.ca. They will complete the form and have their form witnessed by someone who meets the eligibility requirements per Schedule C within Mail-in Ballot Bylaw no. 16/2016. The voter will submit their completed form and a photocopy of their ID via email to elections@meadowlake.ca, or by fax at 306-236-4299 or mail to City Hall at 120 1st Street East Meadow Lake SK. S9X 1Y5.
Step 2: The Returning Officer prints (or receives) the application and ID submitted by the voter and reviews the forms for accuracy. If there are any errors, they will contact the voter to resubmit forms. If all requirements are met, an email will be sent to the voter advising them that their application has been approved and a ballot will be mailed to them. The Returning Officer notes the date the application was approved on the poll book and enters the voter into the registry of mail-in ballot applicants.
Step 3: Once received, the voter will complete their ballot kit and return by mail or in person to the Returning Officer prior to 8:00 p.m. on November 13, 2024.
Step 4: The Returning Officer marks that the ballot has been received on the registry, and places the unopened voter confirmation envelope into a ballot box dedicated to mail in ballots, where the ballots will remain until the close of polls on election day.
